Volunteer Policies Waiver Authorization

Volunteer Waiver

For purposes of this Policy: “Volunteer” means any individual who provides a service or has any responsibility for the provision of a service in any of the areas identified as applicable to this policy without compensation and any executive or staff of the Autism Society Inland Empire.  “Vulnerable individual” means any person whose age is less than the age of majority in California and any person who is publicly or commonly considered to be a person with a disability.

The AUTISM SOCIETY INLAND EMPIRE recognizes that our organization, at every level, could not exist without the valuable contribution that volunteers provide in every aspect of the organization. The selfless giving of time and skills, combined with the pride and caring volunteers provide the autism community in the Inland Empire, are commodities that are protected, encouraged and valued by the AUTISM SOCIETY INLAND EMPIRE. It is also acknowledged that the AUTISM SOCIETY INLAND EMPIRE has a moral, ethical and legal responsibility to ensure that volunteers, who provide a service, are individuals who are suitable to work in those areas of service. It is imperative therefore that the AUTISM SOCIETY INLAND EMPIRE implement a volunteer screening process to provide certain standards, criteria, and enforcement measures in the selection and ongoing supervision of volunteers working without supervision with vulnerable individuals.

The first step in a volunteer screening process is to identify any potential dangers or risks. Therefore, as a matter of operational policy, the AUTISM SOCIETY INLAND EMPIRE will examine all programs and services in an attempt to identify any potential risks that may arise in any area of concern. Where a risk or potential risk is identified, the operation of the program or service may be altered or safeguards implemented to minimize or eliminate the risk or potential risk. Any volunteer working directly with vulnerable individuals without supervision must agree to undergo a background check.

This Policy and the attached operational procedures will apply to any ongoing operation of the AUTISM SOCIETY INLAND EMPIRE or any service, program or event under the jurisdiction of the AUTISM SOCIETY INLAND EMPIRE and is intended to apply to any volunteer who may provide a service or supervise the provision of said service in areas dealing with vulnerable individuals, finance and transportation. The provisions of this Policy apply equally to all members of the Board of Directors of the AUTISM SOCIETY INLAND EMPIRE, and all volunteers, employees, and independent contractors of the AUTISM SOCIETY INLAND EMPIRE.

 In order to work well with the staff and to present the AUTISM SOCIETY INLAND EMPIRE in the best possible light, each volunteer must adhere to the following policies. Failure to comply may result in termination of the volunteer role.

  1. The AUTISM SOCIETY INLAND EMPIRE reserves the right to decline to accept the services of any volunteer, or to terminate any volunteer, with or without cause.
  2. Qualifications: Volunteers must be at least 15 years of age to work without parental supervision, and must enjoy working with all types of people. They must show a genuine concern for the organization, and a willingness to work hard, get dirty and pitch in wherever needed. The ideal volunteer is self-motivated, mature, sensitive, dependable, a team player and reliable.
  3. Minor Volunteers: All potential volunteers from 15 to 17 years of age must have written parental consent before volunteering for the AUTISM SOCIETY INLAND EMPIRE. No minor may volunteer during school hours. Work hours of a minor volunteer shall be set in accordance with applicable law. Minors may not volunteer their services before 5:00 a.m. or after 10:00 p.m. on any day preceding a school day. Minor volunteers may not volunteer for more than eight hours per day.
  4. Volunteer Information: Volunteers must provide the AUTISM SOCIETY INLAND EMPIRE with certain personal information during the application process and during the course of volunteering. Any personal information, supplied by a volunteer or gathered by the AUTISM SOCIETY INLAND EMPIRE, necessary for the operation of this Policy will be made available only to those individuals responsible for the operation of this Policy and any such information will not be released by the AUTISM SOCIETY INLAND EMPIRE except as necessary for the operation of this Policy or as required by law.
  5. Representatives; Professionalism: Volunteers are representatives of the AUTISM SOCIETY INLAND EMPIRE and are responsible for presenting a positive and professional image to the community. At all times when performing volunteer work for or representing the AUTISM SOCIETY INLAND EMPIRE, volunteers must act in a professional manner, dress appropriately for the conditions and performance of their duties, and not allow personal views and opinions from clouding (overshadowing) or conflicting with the AUTISM SOCIETY INLAND EMPIRE’s purpose.
  6. Customer Relations: The success of our organization depends upon the quality of the relationship between the AUTISM SOCIETY INLAND EMPIRE members, volunteers, customers and general public. Our customer’s impression of the AUTISM SOCIETY INLAND EMPIRE and their interest and willingness to utilize our services is greatly formed by the people who serve them. In a sense, regardless of your position, the more goodwill you promote, the more our customers will respect and appreciate all that is done for AUTISM SOCIETY INLAND EMPIRE.
  7. Misappropriation of Supplies: AUTISM SOCIETY INLAND EMPIRE’s supplies and other property are to be used for AUTISM SOCIETY INLAND EMPIRE business purposes only and may not be borrowed or otherwise used for personal use. A volunteer may not remove any property belonging to the AUTISM SOCIETY INLAND EMPIRE from the AUTISM SOCIETY INLAND EMPIRE’s events without the prior approval of a supervisor.
  8. Workplace Safety: Safety is important to all of us and the AUTISM SOCIETY INLAND EMPIRE aims to provide a safe and healthy environment for all volunteers. Volunteers must conduct themselves in a way that promotes safety of themselves, co‐workers, and clients. Volunteers should never put themselves or others into a situation that makes them fearful or uncomfortable or places them in danger. If a volunteer for any reason feels uncomfortable or unsafe, the volunteer should immediately notify a supervisor or a board member.
  9. Volunteer Injury: If a volunteer is injured while volunteering for the AUTISM SOCIETY INLAND EMPIRE, the volunteer must immediately notify a supervisor or board member. Volunteers are not covered under the organization’s insurance for injury to themselves.
  10. Volunteer Feedback: The AUTISM SOCIETY INLAND EMPIRE encourages volunteers to make suggestions, voice concerns and give ideas about how the organization fulfills its mission to the community. We are always looking for new ideas so if you have any ideas to share, please speak with the staff.
  11. Conflict of Interests, Ethics Assurance, and Confidentiality Statement:  Each volunteer must agree to, sign, and comply with all of the terms and conditions set forth in the Conflict of Interests, Ethics Assurance, and Confidentiality Statement, which are hereby incorporated by reference.

CONFLICT OF INTERESTS, ETHICS ASSURANCES, AND CONFIDENTIALITY STATEMENT

As an employee, volunteer or independent contractor of the AUTISM SOCIETY INLAND EMPIRE (“ASIE”), I have an obligation to the ASIE and the constituencies it serves to comply with the highest standards of ethical conduct. I will not commit acts contrary to those standards, and I will promptly report the commission of any such acts by others within the ASIE to appropriate ASIE representatives. I understand that my responsibilities include the following:

Ethics and Legal Assurance

  • I will at all times: (a) perform my duties in accordance with relevant laws, regulations and ASIE policies and standards; (b) promote the attainment of the ASIE’s legitimate and ethical objectives; and (c) represent the interests of all constituencies served by the ASIE and not favor special interests inside or outside the ASIE in connection with ASIE business.
  • I will refrain from: (a) violating any criminal or civil law or regulation, the violation of which may reflect poorly on the ASIE; and/or (b) engaging in or supporting any activity that would discredit the ASIE
  • I will submit to a criminal background check if I will be working with vulnerable individuals unsupervised, and I agree to disclose at the time I execute this document and thereafter as the same may arise any official investigations of criminal activities, arrests and/or convictions involving me (other than for routine traffic offenses not involving drugs or alcohol).

Conflict Of Interest

  • I will either avoid, or will promptly disclose and recuse myself from any decisions involving, any activity or practice which conflicts with, or can be perceived as conflicting with, the interests of the ASIE, including but not limited to situations where I, or a relative, friend or business acquaintance of mine, proposes to provide goods or services to the ASIE for consideration.
  • I will refrain from using ASIE property or resources for personal profit or advantage, or for any purpose not related to the activities of the ASIE.
  • I will refuse any personal gifts, loans, favors or other consideration of more than nominal value from any ASIE vendor, sponsor or other outside parties that would influence, or could be perceived as influencing, my actions or the actions of others.

Confidentiality

  • During my involvement with the ASIE and thereafter, I will maintain the confidentiality of any information regarding the ASIE, with children and their families, donors and volunteers that have not been released publicly, unless legally obligated to do otherwise.
  • I will refrain from using or appearing to use confidential information acquired in the course of my service for unethical or illegal advantage, either personally or through third parties.

IN WITNESS WHEREOF, I agree that I have read the foregoing and fully understand and agree to its terms and conditions.

RELEASE AND WAIVER OF LIABILITY

PLEASE READ CAREFULLY! THIS IS A LEGAL DOCUMENT THAT AFFECTS YOUR LEGAL RIGHTS!

The Volunteer hereby freely, voluntarily, and without duress executes this Release and Waiver of Liability (the “Release”) under the following terms:

  1. Assumption of the Risk. I understand and acknowledge that by providing volunteer services to, or on behalf of, AUTISM SOCIETY INLAND EMPIRE, or my participation in any AUTISM SOCIETY INLAND EMPIRE activities, may include work or activities that may be hazardous and may result in physical injury, illness, property damage, or other harm. These activities may include physical labor, exposure to hazardous conditions, or other circumstances that may result in injuries or harm. I hereby expressly and specifically assume the risk of injury or harm in providing volunteer services to, or on behalf of, AUTISM SOCIETY INLAND EMPIRE, or participating in any AUTISM SOCIETY INLAND EMPIRE activities.
  2. Release and Waiver. I hereby release and forever discharge, indemnify, and hold harmless AUTISM SOCIETY INLAND EMPIRE, the California Speedway Corporation, Renter and their respective parent companies, their subsidiaries, limited liability and affiliated companies and their respective shareholders, members, officers, directors, agents,
    employees, trustees, receivers, successors, and its representatives, agents, members, employees, volunteers, successors, and assigns from any and all liability, claims, causes of action, damages, losses, accidents, injury, harm, and demands of whatever kind or nature, either in law or in equity, that are related to or arise from my performance any volunteer services for, or on behalf of, AUTISM SOCIETY INLAND EMPIRE, San Bernardino Valley College, and their respective parent companies, their subsidiaries, limited liability and affiliated companies and their respective shareholders, members, officers, directors, agents, employees, trustees, receivers, successors, and agents assisting with the event, sponsors and their representatives, volunteers and employees for any and all injuries to me or my personal property. or my participation in any AUTISM SOCIETY INLAND EMPIRE activities. This includes reasonable attorneys’ fees and court costs incurred by AUTISM SOCIETY INLAND EMPIRE in connection with my volunteer services based on damages or injuries that may be incurred or sustained by me in any way.

VOLUNTEER UNDERSTANDS that this release discharges the Autism Society Inland Empire,San Bernardino Valley College and their respective parent companies, their subsidiaries, limited liability and affiliated companies and their respective shareholders, members, officers, directors, agents, employees, trustees, receivers, successors, and agents assisting with the event, sponsors and their representatives, volunteers and employees with respect to any bodily injury, personal injury, illness, property damage, or other harm that may result from the volunteer’s activities with the Autism Society Inland Empire, whether caused by the negligence of the Autism Society Inland Empire or its officers, directors, employees, volunteers, agents or otherwise. The volunteer also understands the Autism Society Inland Empire, San Bernardino Valley College and their respective parent companies, their subsidiaries, limited liability and affiliated companies and their respective shareholders, members, officers, directors, agents, employees, trustees, receivers, successors, and agents assisting with the event, sponsors and their representatives, volunteers and employees does not assume any responsibility for or obligation to provide financial assistance or other assistance including but not limited to medical, health, or disability insurance in the event of injury or illness.  

  1. Medical Treatment. I hereby release and forever discharge AUTISM SOCIETY INLAND EMPIRE and its representatives, agents, members, employees, volunteers, successors, and assigns from any claim whatsoever that arises or may hereafter arise on account of any first aid, treatment, or service rendered in connection with my volunteer services to, or on behalf of, AUTISM SOCIETY INLAND EMPIRE, or my participation in any AUTISM SOCIETY INLAND EMPIRE activities.
  2. Insurance. I understand and acknowledge that, except as otherwise agreed to by AUTISM SOCIETY INLAND EMPIRE in writing, AUTISM SOCIETY INLAND EMPIRE does not carry or maintain health, medical, or disability insurance coverage for any volunteer.  Each Volunteer is expected and encouraged to obtain his or her own medical or health insurance coverage.
  3. Photographic, Video, and Audio Release. I hereby grant and convey to AUTISM SOCIETY INLAND EMPIRE all right, title, and interest in any and all photographic images and video or audio recordings made of me by AUTISM SOCIETY INLAND EMPIRE. I hereby authorize the reproduction, sale, copyright, exhibition, and/or distribution of said photos, video or audio recordings without limitation or compensation, in any form of delivery in perpetuity, throughout the world.
  4. Other. Volunteer expressly agrees that this Release is intended to be as broad and inclusive as permitted by the laws of the State of California and that this Release shall be governed by and interpreted in accordance with the laws of the State of California. Volunteer also agrees that in the event that any clause or provision of this Release shall be held to be invalid by any court of competent jurisdiction, the invalidity of such clause or provision shall not otherwise affect the remaining provisions of this Release which shall continue to be enforceable.

IN WITNESS WHEREOF, I agree that I have read this release and fully understand and agree to its terms and conditions.

 

MEDICAL AUTHORIZATION

In the event I am injured and become ill while providing volunteer services to, or on behalf of, AUTISM SOCIETY INLAND EMPIRE, or participating in any AUTISM SOCIETY INLAND EMPIRE activities, I do hereby authorize and consent to any x-ray, examination, anesthetics, medical or surgical treatment rendered under general or special supervision of any licensed medical professional. I understand that this authorization is given in advance of any specific diagnosis or treatment being required. This is given to provide authority and power to render care, which the aforementioned medical profession, in his or her best judgment, may deem advisable. It is understood that effort shall be made to contact the parent/guardian prior to rendering treatment, but that any of the above treatment will not be withheld if parent/guardian cannot be reached. I understand the nature of this event and do hereby release the AUTISM SOCIETY INLAND EMPIRE and its representatives, agents, members, employees, volunteers, successors, and assigns from any and all liability in connection with the injury or medical treatment.

IN WITNESS WHEREOF, I agree that I have read this release and fully understand and agree to its terms and conditions.

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